Arrowbear Park County Water District
Regular Meeting
June 11, 2010
6:30 p.m.
2365 Fir Drive
The regular meeting of the Board of Directors of Arrowbear Park County Water District was held June 11, 2010 at the water district office, 2365 Fir Drive, Arrowbear Lake, California.
Directors in attendance were Mark Bunyea, Sheila Wymer, Pat Oberlies, Rick Weber and Richard Kuritz. Others in attendance were Manager Mike Scullin, Attorney Aklufi, Assistant Chief Isaiah Hall, Secretary Mary Dvorak, and Ouida Rendelman,
CONSENT AGENDA
President Bunyea presented the Consent Agenda for approval. Vice President Weber made a motion to accept the Consent Agenda. Second was by Director Wymer after she asked what the purchase of tokens was for. Manager Scullin explained it is to wash the tractor and fire squad. Motion passed by unanimous vote.
PUBLIC COMMENTS
President Bunyea opened the meeting with public comments in which there were none.
COMMITTEE MEETINGS
Director Kuritz reviewed the Public Relations Committee meeting held on May 20, 2010. Those attending the meeting were Director Oberlies, Director Kuritz, Manager Scullin. Guests were Vice President Weber and Director Wymer. First discussion was about the Waterline flyer, and its future contents, to be distributed quarterly with billing. Contents of the future Waterline will include community news relating to water, sewer and fire topics and Board meeting highlights. He stated that the approved articles need to be submitted by the 15th and printing needed to be complete by the 23rd, in time for mailing with monthly billings. Second discussion was about updating the district website to include the previous board meeting highlights, water conservation tips and winterizing reminders. The last discussion was about additional PR outlets such as RimoftheWorld.net. Any additional PR outlets would be controlled by the board and at no cost to the district. The outlets would be duplicating the Waterline flyer and website information plus emergency information and special announcements. This would be an information only page and not a discussion page.
After a lengthy discussion of pros and cons of posting information on RimoftheWorld.net, some board members were not agreeable. Manager Scullin recommended posting name, address, phone number and website address in the directory on the site. The Board will take a vote on the matter at the next Board meeting. President Bunyea reviewed the Master Plan meeting held on May 27, 2010. In attendance were Vice President Weber, President Bunyea and Manager Scullin. They discussed and rearranged the project priority list which will be explained during Manager Scullin's presentation. They discussed the possibility of putting a donation box on the water district billing. Manager Scullin will be researching the options that would accomplish this task. Attorney Aklufi spoke up and said it is legal and tax deductable. Attorney Aklufi stated that the district is a non-profit entity so donating to the District are considered charitable donations. Also discussed was putting a limit on how many committee meetings the board should be allowed in a year. Manager Scullin read the ordinance which allows 10 meetings a month legally. Manager Scullin showed the board the chart of what he budgets each year for committee meetings. Attorney Aklufi stated that when the board approves the budget for the year, the board is setting the limit of meetings at that time. Manager Scullin adjusted the quantity of committee meeting in the 2010/2011 budget year to reflect the following: Finance Committee meetings - 3, Public Relations Committee meetings - 4, Personnel Committee meetings - 2, Master Plan Committee meetings - 2, Fire & Safety Committee meetings - 4. President Bunyea then suggested that we put on the project priority list to install water regulators on the water districts distribution system. This would be an effort to help customers with frequency of the replacement of regulators
President Bunyea reviewed the Budget Workshop meeting held on June 3, 2010. The 2009/2010 Water budget came in under budget for income as well as expenses. Discussed were the 1.9% COLA increase for employee health ceiling and pay rate as well as a 3.1% employee pay rate merit increase. The board approved both increases. The Board members discussed the pay of $160.00 per meeting for Board member pay and agreed not to raise the amount. Board agreed to set aside $361,000 to complete the Well #2 project and $50,000 towards the Cougar Lane project. The Sewer department came in under budget for the 2009/2010 year as well. Fire budget came in under budget in the 2009/2010 year by about 10%. Assistant Chief Hall stated that the under budget was only due to rolling over funds from the year before. Also Manager Scullin, Chief Burt and Assistant Chief Hall discussed overhead expense allocations in which all three departments share in the expense. President Bunyea said also discussed was a change in the project priorities. The 2010/2011 priority list starts with the top priority being completion of the Well #2 project, followed by the CSA79 Crossover project, Cougar Lane project and then the Reservoir Project. He said there would be a future discussion on the possible regulator project. President Bunyea said the Board tentatively approved the 2010/2011 year budget. Manager Scullin wanted to clarify with Assistant Chief Hall that the fire department is only charged 12% of the office secretary's pay and not for the other employees of the water and sewer departments.
ACTION ITEMS
Manager Scullin started with discussion, which explained the annual Appropriations Limit, and request for a motion to accept the Appropriations Limit for fiscal year 2010/2011 Resolution #2010-6-11-C.
Manager Scullin explained and requested a motion to approve Resolution #2010-6-11A, Water Standby charges at $15.00 on improved and unimproved acres or parcels smaller than an acre. (Continuation of existing charge)
Manager Scullin then explained and requested a motion to approve Resolution #2010-6-11-B, Sewer Standby charges at $30.00 on improved and unimproved acres or parcels smaller than an acre. (Continuation of existing charge)
Director Weber made a motion to accept the Appropriations Limit Resolution #2010-6-11-C, Standby charges for Resolution #2010-6-11A and Resolution #2010-6-11-B. Second was by Director Wymer. Motion carried by unanimous vote.
Manager Scullin is asking for a motion to ratify the 2010/2011 County Weed Abatement Contract in the amount of $3,785.00. Manager Scullin reminded the board that they approved the contract at the previous board meeting. This was just to confirm the exact contract amount. Assistant Chief Hall stated this service won’t be started until the contract is accepted which should be before June 15, 2010. Vice President Weber made a motion to ratify the County Weed abatement contract for the 2010/2011 year. Second was by Director Wymer. Motion carried by unanimous vote.
After Manager Scullin showed a power point presentation he invited the board to accept the District budge for the year 2010/2011. Manager Scullin reviewed the up coming projects and explained that the $401,454 is in the budget, and the bank, to accomplish the projects in the year 2010/2011. Director Kuritz made a motion to accept the District budget for the 2010/2011 year. Second was by Director Wymer. Motion carried by unanimous vote. Director Wymer thanked all the departments for their efforts on last year's budget.
DISCUSSION ITEMS
Manager Scullin reported that there were 13 service line repairs for the month of May. Three were the 2” lines. The rest of the repairs were normal after winter repairs with meter boxes and service lines. He submitted all the paperwork for the unfunded actuarial which is supposed to be complete at the end of June. Manager Scullin announced that the ACH system is up and running and we have a customer willing to be the first. Hopefully the forms will be in the July billing. Manager Scullin said that automatic exhaust fans were installed at the sewer lift station, in the generator room, to keep systems cooler when the generator is being used. Assistant Chief Hall reported there were 3 calls, 1 in District and 2 out of District with none being billable. He started off by reminding the Board about the picnic. He then reported that the Big Bear Fire engine will be inspected next week and hopefully they will be driving it back the same day. Victor Valley College will come up and get our old fire engine once the new one is in service. Assistant Chief Hall announced that there will be some cadets that should be shift qualified soon. Assistant Chief Hall said they are expecting an average fire danger season this summer. Director Kuritz asked when weed abatement team will be inspecting. Assistant Chief Hall said the week after June 15, 2010. President Bunyea asked when the board would be getting their ID cards. Assistant Chief Hall said he will arrange that soon. He explained that the only way up the mountain during a fire is if you have a pass, the ID will not get you up.
ANNOUNCEMENTS
Ouida Rendelman said that the Green Valley Lake Fire Department picnic is the same day as Arrowbear Fire Association's picnic. She asked if you have to have a First Mountain Bank account to do the ACH. Secretary Dvoark said no, if her bank offers ACH then it will work with FMB
President Bunyea apologized if he offended anyone during this meeting.
There being no further business President Bunyea adjourned the meeting at 9:00 pm.
The next board meeting will be July 9, 2010 at 6:30 pm.
___________________________ _______________________________ Mark Bunyea, President Secretary
